Attend System Orientation

Once your pre-hire process is complete, you will spend your first day
finding out what makes BSWH special.
Home > Attend System Orientation

What to expect

  • Learn about our history, Mission, Ambition, Values and Strategies
  • Review compliance, safety and security information
  • Get instructions for your employee badge and parking sticker(s)
  • Learn how to access computer systems
  • Hear about benefits and pay information (i.e. direct deposit, Form W-2 and Form W-4)

How to prepare

Orientation is held virtually, every Monday. To participate you will need to: 
  • Ensure you have an internet-connected device: A computer or tablet is highly recommended; however, a smartphone can be used.
  • Find a low distraction area: You are expected to participate in the orientation through interactive tools in the event, but you are not required to be on camera and will remain muted throughout the day.
  • Download your Webex Instruction Sheet: The tip sheet includes instructions for joining Webex meetings, etc. 
  • Download the Participant Guide: The Participant Guide will be referenced during the orientation. 

Check your email for your personal invitation with more details. Invitations will be sent the week prior to your schedule date.

Note: If you have not received your manager's contact information and/or start date details, prior to your scheduled orientation date, please contact PeoplePlace at 844-417-5223.

COVID-19 vaccine information

With rapidly rising COVID-19 case counts due to the highly contagious Delta variant and the start of the flu season fast approaching, we believe now is the right time to take the next step in achieving a fully vaccinated workforce.

By Oct. 1, 2021, all Baylor Scott & White Health employees, providers (both employed and affiliated), volunteers, vendors, students and contract staff must receive both doses of the Moderna or Pfizer COVID-19 vaccine, or the single-dose Johnson & Johnson COVID-19 vaccine, unless granted an exemption.

After Oct. 1, 2021, new hires must be fully vaccinated (meaning they cannot start until they are 14 days post receiving their second shot of Moderna or Pfizer or the single-shot J&J vaccine) or obtain an approved exemption prior to their Employee Health appointment.

The Delta variant is the most contagious and dangerous strain we have seen to date, leading to exponentially increasing rates of severe illness and hospitalization. The overwhelming majority of these cases are among the unvaccinated. 

We are committed to making the communities we serve healthier. Whether you are a patient, family member or employee, you can be assured that we have taken every measure to protect you.

If you are not yet fully vaccinated, here is what you need to do prior to your Employee Health appointment:
  • If starting on or before Oct. 1, like the rest of our workforce you will be required to be vaccinated or have an approved exemption by Oct. 1. Please keep in mind that the vaccination process can take up to six weeks and may delay your start date.
  • If starting after Oct. 1, you will be required to be vaccinated or have an approved exemption by your start date. 
  • You can schedule a vaccination appointment at one of our Baylor Scott & White pharmacies, clinics or urgent care centers through the MyBSWHealth app or on You can also get the vaccine at a non-Baylor Scott & White facility. 
  • Please bring your CDC-issued vaccine card to your Employee Health appointment.
  • All exemptions are factually based and determined by the Baylor Scott & White COVID-19 vaccine exemption committee. Medical contraindications (including allergies to ingredients in the COVID-19 vaccines or severe allergic reactions), certain conditions covered by the Americans with Disabilities Act (ADA), or sincerely held religious tenets or beliefs are considered acceptable reasons for being exempted from the requirement to have the COVID-19 vaccine; however, other reasons may exist based upon CDC guidance.
  • To apply for an exemption, submit a COVID-19 exemption request form for review as soon as possible to Your exemption request must be submitted prior to your Employee Health appointment.

Thank you for helping to protect our patients, families, communities and each other. Please reach out to your onboarding specialist with any questions or concerns.