Complete Pre-hire Process

• Scheduling and completing your Employee Health appointment and required tasks.
  • You'll receive an email with instructions for how to register and self-schedule your appointment at My Employee Health Center. 
  • Once registered, you'll confirm your medical information by completing your pre-placement questionnaires and uploading vaccination documentation.   
• Authorize, complete and clear your background check through HireRight.
  • Use the link provided by HireRight to initiate your background check within 48 business hours of accepting your offer.

What to expect at Employee Health appointment 

• Schedule your appointment: Using the instructions provided via email, register at My Employee Health Center to schedule your appointment at an Employee Health center most convenient to you by clicking the New Appointment icon.  
  • Remote jobs aren't required to schedule or attend an in-person appointment.  You'll receive additional instructions by email regarding your drug screen.  
• If you're out of state or unable to meet the scheduling deadline there'll be instructions in the portal for next steps. You're still required to come on-site to an Employee Health center prior to your start date. 
  • Physician & Advanced Practice Practitioner in Round Rock locations: A professional photographer is available the first and third Monday of every month from 10:30 a.m. to 1:30 p.m. It's recommended that you schedule your employee health appointment around this time so that you may have your professional photo taken before or after your employee health appointment.
• Block your calendar: The appointment may take up to three hours.
• Arrange for childcare: No children are allowed to accompany you to your Employee Health appointment.
• Dress appropriately: Your badge photo will be taken during your visit. Please wear business attire or any colored scrubs, and no visible piercings.
• Bring appropriate documentation: Ensure you have the documents needed to:
  • Verify your identity with a picture ID (cannot be expired).
  • Verify your eligibility to work as listed on Form I-9 Acceptable Documents.
  • Verify your current vaccinations; be sure to bring a copy of your vaccination records.
  • Flu vaccines are required during the applicable timeframes as set by Baylor Scott & White, typically October through March. At this time, the current flu season has concluded. If you think you qualify for an exemption (medical or religious), the 2025-2026 flu season exemption form will be available in the fall.
• Central Texas:
  • Save time by downloading and completing the  Motor Vehicle Registration (MVR) form now or complete upon arrival.
  • If you're a certified registered nurse anesthetist, fellow, licensed professional counselor, nurse practitioner, pharmacist, physician, physician assistant, resident or a vice president, be sure to self-schedule your professional photo appointment. We recommend that you schedule this appointment for the day of your Employee Health appointment but no later than at least seven days prior to your start date.
• North Texas:
  • Refer to Arrange for Badging and Parking for instructions.