Complete Pre-hire Process


Before you begin, you will complete the pre-hire process at one
​​​​​​​of our centrally located Employee Health Hubs. 
Home > Complete New-Hire Process

What to expect

  • Test for drugs, nicotine and tuberculosis
  • Provide your Form I-9 documentation
  • Take your employee ID badge photo
  • Receive job-specific immunizations (if applicable) 
  • Get N95 mask fit testing (if applicable) 
  • Complete a color deficiency evaluation

How to prepare

  • Schedule your appointment: Call PeoplePlace at 877-417-5223 and select option 5. You will be assigned to the Employee Health Hub in your geographic region, but may choose whatever hub is most convenient for you. Note: If you are out of state, please work with your onboarding specialist to determine if remote testing is necessary. You are still required to come on site to an Employee Health Hub location prior to your start date.
  • Block your calendar: The appointment may take up to two hours.
  • Arrange for childcare (if applicable): No children are allowed to accompany you.
  • Dress appropriately: Your badge photo will be taken during your visit, so wear business attire or any colored scrubs and no visible piercings.
  • Bring appropriate documentation: Ensure you have the documents needed to:
    • Verify your identity (cannot be expired)
    • Verify your eligibility to work as listed on Form I-9 Acceptable Documents
    • Verify your current vaccination record (if applicable)
      • Flu season typically runs from Oct. 1 – March 31, all BSW employees are required to be vaccinated for influenza. If you have already received it this season, provide documentation at your appointment. If you have not received it this season, it will be administered at your appointment. If you think you qualify for an exemption, complete and submit one of the following: Medical exemption request form or Religious exemption request form.
      • COVID-19 vaccination requirements are effective Oct. 1 for all BSW employees, see below for instructions on how to get vaccinated or share a copy of your vaccine record. If you think you qualify for an exemption, complete and submit the COVID-19 exemption request form.
    • Confirm your medical information by completing your Post-Offer Health Assessment (refer to your pre-employment email)
  • Central Texas:
    • Save time by downloading and completing the Motor Vehicle Registration (MVR) form now or complete upon arrival.
    • If you are a Certified Registered Nurse Anesthetist, Fellow, Licensed Professional Counselor, Nurse Practitioner, Pharmacist, Physician, Physician Assistant, Resident or a Vice President, be sure to self-schedule your professional photo appointment. We recommend that you schedule this appointment for the day of your Employee Health appointment but no later than at least seven days prior to your start date.
  • North Texas:

COVID-19 vaccination information

With rapidly rising COVID-19 case counts due to the highly contagious Delta variant and the start of the flu season fast approaching, we believe now is the right time to take the next step in achieving a fully vaccinated workforce.

By Oct. 1, 2021, all Baylor Scott & White Health employees, providers (both employed and affiliated), volunteers, vendors, students and contract staff must receive both doses of the Moderna or Pfizer COVID-19 vaccine, or the single-dose Johnson & Johnson COVID-19 vaccine, unless granted an exemption.

After Oct. 1, 2021, new hires must be fully vaccinated (meaning they cannot start until they are 14 days post receiving their second shot of Moderna or Pfizer or the single-shot J&J vaccine) or obtain an approved exemption prior to their Employee Health appointment.

The Delta variant is the most contagious and dangerous strain we have seen to date, leading to exponentially increasing rates of severe illness and hospitalization. The overwhelming majority of these cases are among the unvaccinated. 

We are committed to making the communities we serve healthier. Whether you are a patient, family member or employee, you can be assured that we have taken every measure to protect you.

If you are not yet fully vaccinated, here is what you need to do prior to your Employee Health appointment:
  • If starting on or before Oct. 1, like the rest of our workforce you will be required to be vaccinated or have an approved exemption by Oct. 1. Please keep in mind that the vaccination process can take up to six weeks and may delay your start date.
  • If starting after Oct. 1, you will be required to be vaccinated or have an approved exemption by your start date. 
  • You can schedule a vaccination appointment at one of our Baylor Scott & White pharmacies, clinics or urgent care centers through the MyBSWHealth app or on MyBSWHealth.com. You can also get the vaccine at a non-Baylor Scott & White facility. 
  • Please bring your CDC-issued vaccine card to your Employee Health appointment.
  • All exemptions are factually based and determined by the Baylor Scott & White COVID-19 vaccine exemption committee. Medical contraindications (including allergies to ingredients in the COVID-19 vaccines or severe allergic reactions), certain conditions covered by the Americans with Disabilities Act (ADA), or sincerely held religious tenets or beliefs are considered acceptable reasons for being exempted from the requirement to have the COVID-19 vaccine; however, other reasons may exist based upon CDC guidance.
  • To apply for an exemption, submit a COVID-19 exemption request form for review as soon as possible to VaccineExemption@BSWHealth.org. Your exemption request must be submitted prior to your Employee Health appointment.

Thank you for helping to protect our patients, families, communities and each other. Please reach out to your onboarding specialist with any questions or concerns.

Employee Health Hub locations and areas serviced

Click on the links below to access your Hub map.

Baylor University Medical Center (BUMC) - Dallas

​​​​Employee Health
3600 Gaston Ave., Barnett Tower, Suite 1130
Dallas, TX 75246
  • All Saints
  • Baylor Scott and White Quality Alliance (BSQA)
  • Baylor Research Institute
  • BUMC
  • Centennial
  • Corporate support functions in North Texas
  • Dallas Heart and Vascular
  • Denton Heart
  • Grapevine
  • Health and Wellness Center
  • HTPN
  • Irving
  • Lake Pointe
  • McKinney
  • McKinney Heart 
  • North Texas Baylor Health Enterprise
  • Plano
  • Plano Heart 
  • Waxahachie
Baylor Scott & White Medical Center – College Station
​​​​​​​Employee Heath
 

800 Scott and White Dr., Suite 2.300
College Station, TX 77845
  • Brenham
  • College Station
  • All regional clinics
  • Lakeway
  • All regional clinics

  • Marble Falls 
  • All regional clinics
  • Austin 
  • Baylor Scott & White Emergency Medical Center – Cedar Park
  • Buda
  • FirstCare Health Plans
  • Pflugerville
  • Round Rock
  • Taylor 
  • All regional clinics
Baylor Scott & White Medical Center – Temple
Employee Health

2401 S. 31st Street 
Building 11, Room AG72 
Temple, TX 76508
  • Central Texas Baylor Health Enterprise 
  • Continuing Care Hospital
  • Corporate support functions in the Temple Region
  • Hillcrest
  • McLane Children’s
  • Scott and White Health Plan
  • Temple
  • All regional clinics